Global MUN Delegate Pass - Institutional Scholarship Policy

Effective Date: January 1st, 2026 Last Updated: February 3rd, 2026

If you have any questions about this institutional scholarship program provided in collaboration with the Global Learning Foundation, you can reach us at events@theglobalyouthcongress.com.

1. Program Overview & Eligibility

The Global MUN Delegate Pass is an institutional scholarship grant designed to foster multicultural exchange and accessibility. It allows accredited secondary education institutions to offer their students full access to Global MUN Online conferences at no cost.

Institutional Eligibility

To apply for an allocation of Delegate Passes, an organization must be:

• An accredited secondary education institution (Middle School or High School) recognized by the local Ministry of Education, or a globally recognized accreditation body (e.g., CIS, NEASC, IB, WASC).

• Located in a country currently designated for scholarship allocation by the Global Youth Congress.

• Sanctions Compliance: The Institution warrants that it is not located in, or owned by, any entity or individual subject to sanctions by the U.S. Office of Foreign Assets Control (OFAC), the United Nations, or other relevant international bodies. The Global Youth Congress reserves the right to screen all applicants against international watchlists.

• Sole Discretion: The Global Youth Congress reserves the sole and absolute right to determine if an institution meets the accreditation and eligibility standards required for this program.

Authorized Representative

The application must be submitted by a Faculty Advisor or Administrator who warrants they have the legal authority to bind the Institution to these terms and conditions.

Student Eligibility

Passes are distributed by the Institution to "Scholars". A Scholar must be:

• Between the ages of 12 and 18.

• Actively enrolled in the recipient Institution.

• A novice or experienced delegate with a demonstrated interest in global affairs.

2. Scope of Benefits

A Global MUN Delegate Pass provides the recipient student with:

• Full Membership Status: Access to Global Model United Nations Online conferences with the exact same privileges, committees, and training materials as a paid standard member.

• Certification: Eligibility to receive participation certificates and awards (including Best Delegate).

Exclusions:

• The pass applies exclusively to Online conferences. It strictly excludes live/in-person events.

• The pass does not cover technology costs (internet access, hardware, software) required to attend the online conference.

• No Guarantee of Availability: The Global Youth Congress does not guarantee that the online platform will be available at all times or without interruption (e.g., due to maintenance or force majeure).

3. Allocation & Budgeting

By-Country Allocation Model

Scholarships are allocated on a by-country basis to ensure a diverse, multicultural international environment.

• Quotas: The Global Youth Congress sets specific scholarship quotas per country based on regional budgets and diversity goals.

• Variability: Budgets and allocation numbers vary from term to term. An allocation granted in one semester does not guarantee an equal or any allocation in the next.

• Multicultural Interest: Preference is given to institutions that enhance the cultural diversity of the Global MUN cohort. The Global Youth Congress reserves the right to prioritize regions currently underrepresented in the program.

4. Application & Redemption Process

1. Institutional Application: The School administration or Faculty Advisor submits a request for a block of scholarships.

2. Verification: The Global Youth Congress validates the school's accreditation and checks current regional availability.

3. Grant: If approved, the School receives a specific number of Delegate Passes (promo codes or a roster upload link).

4. Redemption: Students must register individually using the provided unique link and assigned group code.

   • Strict Deadline: Passes must be redeemed/activated by the student within 10 calendar days of the transmission of the grant email by GYC.

   • Clawback: Any passes not activated within this 10-day window are automatically voided and reclaimed for redistribution to other institutions.

   • Real Identity Policy: Accounts must correspond to actual, currently enrolled students. The creation of "placeholder," "dummy," or "ghost" accounts to hoard scholarship spots is strictly prohibited. Names on accounts cannot be changed after registration without a formal administrative review.

5. Conditions & Limitations

• Estimated Value: Each Delegate Pass represents an estimated retail value of $27 USD. This figure represents the educational investment underwritten by the Global Learning Foundation. However, this pass has no redeemable cash value, surrender value, or exchange value for the institution or the student.

• Prohibition on Resale: Institutions are strictly prohibited from selling, bartering, or auctioning these passes to students or third parties. They must be distributed free of charge. Any evidence of commercialization will result in the immediate termination of the partnership and blacklisting of the institution.

• Non-Transferable: Once registered to a specific student, the pass is personal to that individual and cannot be transferred, shared, or reassigned.

6. Intellectual Property & Publicity

• Content License: By participating, the Institution and Scholar grant the Global Youth Congress a perpetual, worldwide, royalty-free, and non-exclusive license to use, reproduce, and display any content generated during the conference (including resolutions, speeches, and video recordings) for educational and promotional purposes.

• Trademarks & Endorsements: The grant of this scholarship does not constitute a partnership, joint venture, or accreditation endorsement. The Institution may not use the Global Youth Congress logos or trademarks in any official capacity (e.g., on letterhead or website footers) without prior written permission.

7. Liability, Privacy & Revocation

Parental Consent & Data Privacy (Crucial)

The Institution acknowledges that Scholars are minors (ages 12-18). The Institution assumes full responsibility for:

1. Obtaining all necessary parental or legal guardian consents required by local law (e.g., GDPR, COPPA, FERPA) for the student to register and share personal data (Name, Email, Country) with the Global Youth Congress.

2. Ensuring students understand the Code of Conduct. The Institution agrees to indemnify and hold harmless the Global Youth Congress against any claims arising from a lack of parental consent.

Revocation at Will

The Global Youth Congress reserves the right to revoke, suspend, or terminate any Delegate Pass or Institutional Grant at any time, for any reason, or for no reason ("Termination for Convenience"), without liability or obligation to provide compensation.

Indemnification

The Institution agrees to indemnify and defend the Global Youth Congress, its officers, and partners against any claims, damages, or liabilities arising out of the Institution's distribution of passes or the participation of its students (e.g., student misconduct online).

8. General Provisions

• Governing Law: These terms shall be governed by and construed in accordance with the Federal laws of the United States and the laws of the State of Delaware, without regard to its conflict of law principles.

• Dispute Resolution & Venue: Any disputes arising out of or related to this agreement shall be resolved exclusively in the state or federal courts located in Delaware, USA.

• Attorney's Fees: In the event of any litigation or legal action to enforce these terms, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs from the non-prevailing party.

• Severability: If any provision of this policy is found to be unenforceable, the remainder shall continue in full force and effect.

• Entire Agreement: This policy constitutes the entire agreement between the parties regarding the subject matter and supersedes all prior communications.

• Modification: The Global Youth Congress reserves the right to modify these terms at any time. Continued use of the passes constitutes acceptance of the modified terms.

9. Funding

The Global Learning Foundation funds this initiative to democratize access to global education, subject to periodic budget reviews and strategic diversity targets.